Saving a Microsoft Word document as a PDF can be a great way to ensure that your document looks exactly the same no matter who’s viewing it and to ensure that your document can be viewed by as many computer users as possible (thanks to the ubiquity of Adobe Reader).

To export your Word document to PDF format, just follow the instructions for your version of Word:

Word 2010

  1. Click the “File” tab in the top-left corner of the window
  2. Click “Save As”

  3. From the “Save as type” dropdown, select “PDF”

  4. You can leave the default settings as-is or customize them as desired.

    You can also click the “Options” button to access advanced settings.

  5. Click “Save”

Word 2007

Before you begin, you’ll need to check whether your installation of Office 2007 supports exporting PDFs. Just follow these steps:

  1. Open Word and click the Office orb in the top-left corner of the window
  2. Click the “Word Options” button in the bottom-right corner of the Office menu
  3. Click the “Resources” button on the left of the Word Options window
  4. Under the “About Microsoft Office Word 2007” section, look for the letters “SP” followed by a number. This indicates which service pack you have. If you see “SP2” or “SP” followed by a number greater than 2, then your installation can export PDFs. Otherwise, you’ll need to download Service Pack 2. If Service Pack 2 isn’t an option for you for some reason (e.g. incompatibility with custom corporate add-ins), you can also use Microsoft’s Save as PDF/XPS Add-in to add PDF functionality to older versions of Office 2007.

Once you’ve confirmed your Office 2007 installation can export PDFs, proceed with these instructions:

  1. Click the Office orb in the top-left of the window
  2. Point to “Save As”
  3. Click “PDF or XPS”

  4. Confirm that “PDF” is selected in the “Save as type” dropdown. If not, select it.

  5. You can leave the default settings as-is or customize them as desired. You can also click the “Options” button to access advanced settings.

  6. Click “Publish”